Position Summary:

Under the supervision of the City Manager, manages the City’s risk management, loss control and human resources activities. Plays a lead role in labor negotiations. Coordinates recruiting activities. Maintains personnel files and tracks employee accruals. Assists City staff with personnel policies and procedures and related inquiries and assists in maintaining employee and other personnel records.

Essential Job Functions:

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

1. Responsible for the overall administration of the City’s compensation program including performance evaluations.

2. Facilitates the Employee Health Insurance Committee, researching and designing benefit plans. Works with Plan Administrator with annual open enrollment by distributing materials from carriers. Arranges for on-site representation by providers and assists with employee presentations. Serves as primary point of contact for benefit claims. Responds to questions about coverages, plan participants and other benefit related inquires. Processes changes within deadlines.

3. Maintains the City’s personnel files. Maintains a comprehensive computerized personnel database.

4. Compiles data from personnel records and prepares reports and research documents, which includes benefit and compensation surveys. Prepares governmental reports/surveys relative to EEO and OSHA compliance.

5. Serves as the lead person in the recruiting process of new employees. Prepares recruitment announcements and advertisements. Places advertisements in appropriate publications and posts position announcements in appropriate locations. Processes employment applications. Secures pre-employment testing materials and schedules testing times and administers tests. Schedules necessary pre-employment physical and drug screens. Maintains associated databases, files and records.

6. Plays a lead role in labor relations as directed by the City Manager. Negotiates contracts, performs necessary research and logistical preparation, recommends changes in contract conditions and administers all contract provisions.

7. Handles grievances in accordance with contractual stipulations.

8. Assists in the development, facilitation, and implementation of personnel policies and procedures. Provides advice, information, guidance, and counseling to elected officials, department heads, employees and the public as related to personnel administration, policies, and procedures.

9. Administers and coordinates the City’s risk management activities and insurance program. Advises and makes recommendations to the City Commission and all Departments. Works with the City Attorney and/or assigned attorney on lawsuits and claims. Advises departments of new MIOSHA regulations and distributes required postings. Oversees City loss control compliance requirements.

10. Responsible for the activities of personnel administration, management and record keeping including FMLA, ADA, COBRA, policies and procedures, employee status, and EEOC reporting. Ensures compliance with State and Federal laws and regulations. Administers the City’s CDL drug and alcohol testing program. Maintains necessary documentation and confidential information.

11. Ensures the completion of all necessary employment forms. Conducts new employee orientations. Maintains and distributes personnel related forms including benefit enrollment and change forms, time-off forms, and others as required. Coordinates and records employee status changes. Processes benefit enrollments and changes.

12. Coordination and processing of workers compensation claims, short-term disability program and unemployment program.

13. Assigns work, evaluates and trains employees assigned to human resources activities.

14. Maintains the City’s wage tables, rates and job descriptions. Makes employee compensation changes. Determines the annual longevity amounts to be paid to employees.

15. Assists staff in understanding the City’s personnel procedures and administrative policies. Implements and tracks employee accruals for vacation, sick and all other off-time. Assists staff in understanding the City’s personnel procedures and administrative benefit time.

16. Prepares and processes correspondence, records, documents, reports, and information requests. Updates forms and manuals. Types, files and performs data entry. Identifies personnel costs for annual budget.

17. Processes, tracks and follow-up on property and liability claims. Communicates with the insurance company regarding claims.

18. Attends specialized training and conferences on human resource practices and procedures, including health care topics.

19. Plans, researches, and organizes special and routine projects as assigned.

20. Performs related work as required.

Required Knowledge, Skills, Abilities and Minimum Qualifications:

The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

Requirements include the following:

· A bachelor’s degree in human resources, business or a related field. Human resources certification is desirable.

· Five to years’ experience in human resources office management and administration.

· The City, at its discretion, may consider an alternative combination of formal education and work experience.

· PHR or SPHR certification preferred.

· Substantial knowledge of the current laws and practices, ordinances and related legislation governing human resource administration and record keeping, and access to public information.

· Experience with labor negotiations and collective bargaining agreements.

· Ability to understand health care program components and calculate relative costs and benefits.

· Skill in formulation human resource policies and procedures.

· Skill in managing complex administrative processes for a diverse range of services.

· Strong knowledge of modern office procedures.

· Skill in maintaining complex public and confidential records systems according to statutory requirements, conducting research and preparing comprehensive and accurate reports.

· Demonstrated skill and experience in the use of office equipment and technology, including Microsoft Suite applications and the ability to master particular software programs utilized by the City.

· Ability to effectively communicate ideas and concepts orally and in writing.

· Ability to establish and maintain effective working relationships and use good judgment, initiative and resourcefulness when dealing with the public, elected officials, and other employees.

· Ability to critically assess situations, develop recommendations, issue concise instructions, manage multiple tasks and work effectively under stress, within deadlines and with changes in work priority.

· Ability to work at times other than regular business hours.

Job Type: Full-time

Pay: $72,895.00 - $80,482.00 per year

Benefits:

401(k) matching
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance

Schedule:

8 hour shift
Monday to Friday

Education:

Bachelor's (Required)

Experience:

Microsoft Office: 5 years (Preferred)

License/Certification:

Professional Human Resources Certification (Preferred)

Ability to Commute:

Big Rapids, MI 49307 (Preferred)

Ability to Relocate:

Big Rapids, MI 49307: Relocate before starting work (Required)

Work Location: In person

City of Big Rapids

New Jobs

Director of Human Resources

Director of Human Resources