HR Specialist

The HR Specialist is responsible for varied human resource functions, including (but not limited to) benefits and 401k administration, workers' compensation, FMLA, OSHA, EEO reporting, HR department support, employee requests/status changes, HR system entry, compliance, and various reporting.

Job description summary:

The HR Specialist plays a crucial role in supporting various HR functions and preserving a positive employee experience. Acting as a point of contact for employees, they will address employee queries and concerns and assist in resolving issues to maintain a harmonious work environment. Attention to detail and accuracy in this role are essential, centering on updating and maintaining employee records and ensuring compliance with appropriate regulations. This role will involve helping to communicate and implement company policies and procedures, ensuring employees are aware of and adhere to them. The HR Specialist will utilize our HR platform (Paylocity) to support various workflows, including benefits administration, PTO, and time and attendance. They will also generate HR reports and provide data analysis to support HR decision-making. As a part of the HR team, this role will also involve participation in HR projects and initiatives to enhance the overall employee experience.

Roles and Responsibilities:

Work closely with the Human Resources team on administrative tasks (e.g., maintaining employee files, managing documentation, filing, and reporting).
Preserve integrity and confidentiality of all business and personnel-related information
Manage new hire, termination, and payroll change paperwork for all employees
Respond to general employee questions/requests as needed
Oversee company rewards and recognition program
Monitor and maintain the Company Store
Benefits Administration, including the Open Enrollment process
Audit and approve monthly benefit invoices
401k administration (including discrimination testing and auditing)
Process COBRA, workers' compensation, and any other employee changes
Oversee all State and Local leaves of absence, including STD, LTD, and FMLA
Serve as the workers' comp administrator, responsible for ensuring the appropriate paperwork for workman’s compensation or an accident claim is completed and submitted in a timely manner
Act as the OSHA administrator, maintaining the OSHA Log and applicable reporting
Maintain all regulatory required logs and records (i.e., OSHA, EEOC, etc.).
All necessary compliance reporting (Worker’s comp, OSHA, EEO, STD, LTD, etc.)
Review unemployment claims
Assign training through the HR system platform (e.g., New Hire/Supervisor training, Annual Compliance training).
PTO administration (including scheduling and time/attendance issues)
Process employee changes in the HR system, such as promotions, transfers, and terminations, ensuring data integrity.
Prepare HR-related reports and documentation as required.

Required Qualifications:

Bachelor’s degree in human resources, business administration, or a related field preferred
Certification in HR or Benefits Administration is a plus
Four years minimum experience working in an HR role or related function
Proficiency in HR systems (preferably Paylocity)
Expertise in Microsoft Office Suite
In-depth knowledge of federal and state employment laws and regulations
Keen understanding of the benefits administration processes

Desired Characteristics:

Strong communication and interpersonal skills
Stellar organizational skills
Ability to maintain confidentiality and handle sensitive information
In-depth analytical skills with attention to detail
Ability to interact effectively at all organizational levels
A proactive approach toward problem-solving and decision-making
Proficiency in explaining complex information clearly

Pay and Benefits:

Competitive pay rate
401(k)
401(k) matching
Health insurance
Health savings account
Dental Insurance
Vision insurance
Life insurance
Disability insurance
Employee assistance program
Paid time off
Ten Paid Holidays Annually
Employee rewards and recognition program

About Us

Established in 2001, Municipal Emergency Services, Inc. (MES) is the nation’s largest provider of PPE, fire apparatus, uniforms, and services to first responders. With over 25 locations, MES is the most trusted source of equipment and service for firefighters, law enforcement, and EMTs. Our dedicated team of over 300 sales representatives and certified service technicians allows us to bring unparalleled quality and service to our industry. MES supports its customers with innovative digital commerce solutions and a nationwide warehousing system with three strategically located hubs that carry thousands of products representing the best brands on the market.

Additional Information

MES offers a great work environment, professional development, challenging careers, and competitive compensation. MES is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.

MES will only employ those legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a pre-employment screening.

Job Type: Full-time

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Schedule:

Day shift
Monday to Friday

Ability to Relocate:

Sandy Hook, CT 06482: Relocate before starting work (Required)

Work Location: In person

Municipal Emergency Services, Inc.

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HR Specialist