Do you have strong scheduling experience using Outlook? Are you looking for an entry-level HR / Talent Acquisition position? A Medical Device client in Orange County, is looking to identify and hire a Talent Acquisition Coordinator on a Contract basis. The Talent Acquisition Coordinator, reporting to the Associate Manager of Talent Acquisition, is responsible for updating employee files, maintaining company databases, scheduling candidate interviews, screening potential candidates to fill company job vacancies, and ensuring an effective, engaging onboarding process for new hires. The ideal candidate will have excellent communication and organizational skills.

The Talent Acquisition Coordinator will be responsible for, but not limited to:

Supporting the recruiting process by scheduling candidate interviews, facilitating testing, assessments and candidate on-boarding.
Serving as the main point of contact for all onsite interviews, ensuring candidates are greeted upon arrival, set up in necessary conference rooms, and introduced to interviewers as necessary.
Updating company databases with new employee contact information and employment details.
Supporting the onboarding process, including new hire orientation and benefits packages, ensuring timely and accurate completion of employee paperwork and identification.
Collecting necessary I-9 documents required for eligibility verification within 48 hours of new hire start dates.
Ensuring all new hires complete the required first-day/week training requirements to remain compliant.
Setting up onboarding schedules for new hires in partnership with the recruiting team and hiring managers.
Forming close relationships with recruiters and hiring managers to ensure clear candidate/interviewer expectations.
Keeping records of all materials used for recruitment, including interview notes and related paperwork.
Processing reference checks for final candidates.
Maintaining accurate employee records, files, and documentation.
Arranging pre-employment testing, background, and reference screenings.
Making travel arrangements as needed.
Serving as the primary point of contact for newly hired employees, creating a positive onboarding experience to promote retention.
Providing support in all functional areas of Talent Acquisition and Human Resources as needed.
Working well with all levels of internal employees and preserve confidential information.
Performing other duties and responsibilities as assigned.

Requirements:

Associate’s Degree in Human Resources Management, Business Administration, or a related field preferred, not required.
2+ years of experience in a coordinator, scheduling, or similar support role.
1-3 years of full-cycle recruitment experience preferred.
Experience in recruiting, coordinating, scheduling, and/or employee onboarding.
Proficiency in all Microsoft Office applications.
Familiarity with social media and professional networks.
Proficiency in documenting processes and keeping up with industry trends.
Excellent interpersonal and communication skills.
Ability to perform under pressure and work as part of a team.
Ability to troubleshoot, identify improvements, and make decisions independently.
High degree of dependability.
Strong analytical and problem-solving skills.
Excellent administrative and organizational skills.
Proficiency in HR systems, applicant tracking systems, and HR management systems.
Detail-oriented and customer service-focused.
Ability to complete required training per the training plan for this position as maintained in the document control system.
Ability to complete training requirements for TRN-10007 Insider Trading Policy, TRN-10008 Global Anti-Bribery and Anti-Corruption Policy, and TRN-10009 Code of Business Conduct and Ethics within 30 days of the hiring date and annually thereafter.

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Talent Acquisition Coordinator