Position Objective

Company Overview:

Harvard Maintenance, Inc. is one of the largest and fastest growing, privately owned providers of high quality janitorial services in the United States. We are an industry leader and are well known for our innovative thinking and entrepreneurial spirit. Our success over the last fifty years stems from Harvard's Inverted Pyramid®, which recognizes that our front-line employees are the most important people in our organization. The Inverted Pyramid® ensures that our employees feel valued, are given the tools to be successful, and are empowered to execute in their roles. People are also at the center of our Core Values. Our People First core value clearly states that “we are a family organization that promotes respect and embraces diversity”.

Job Summary:

In partnership with the office of the General Counsel, Human Resources, Corporate Centers of Expertise (COE), Finance and Operations, this individual will be responsible for the accurate and efficient processing of the wages, dues, and benefits for the company’s union population. This role will serve as the primary point of contact for the unions and their corresponding benefit funds on all administrative and audit-related matters.

Essential Duties and Responsibilities

Drive compliance and fiscal discipline on all union wage and benefit administration processes end-to-end
Develop processes for, maintain, and audit union rosters in external union portals in partnership with HR
Regularly update internal documentation and systems in accordance with collective bargaining agreements
Provide regular reporting and analysis to leadership on union benefit spending
Maintain wages, dues, and benefit deductions in HRIS and audit for accuracy
Function as subject matter expert on union wage, dues, and benefit matters by developing standard operating procedures (SOPs) and best practices and training colleagues on them
Partner with General Counsel, Finance, Payroll and HR to provide time-sensitive information related to arbitrations and audits
Partner with HR, Finance and Payroll to continuously improve data input and invoice reconciliation processes

Knowledge and Skill Requirements

A minimum of 1-3 years of experience processing high-volume payroll and benefits for a unionized workforce
Bachelor’s degree required: Master’s degree in Finance, Accounting, HR Management or related field preferred
Attention to detail and experience in continuous process improvement
Accounting-level advanced expertise in Microsoft Excel required
Experience updating and auditing HRIS systems and union portals
Understanding of employment law, HR policies, processes and best practices
Understanding of employment benefit administration and communication
Ability to balance cross-functional, project-based work with day-to-day demands of HR department

Compensation

Harvard is offering a competitive salary structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan. An Equal Opportunity Employer --- M/F/D/V Annual Salary: $80,000-$90,000

Harvard Maintenance, Inc

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