General Position Description

Otter Creek Child Center seeks an efficient, experienced, part-time Finance and HR Administrator to oversee and execute all finance, accounting, and reporting activities of the organization, as well as to administer internal HR functions. The position works alongside the Executive Director in managing all financial functions of the center ensuring internal controls and safeguards. The Finance and HR Administrator tracks the expenditures, profit & loss, cash flow, and other financial activities and prepares periodic financial reports.

This position reports directly to the Executive Director.

Key Financial Responsibilities

Compile, enter, review, and maintain financial information and verify its accuracy.
Process tuition payments, resolve payment issues, collect late payments.
Prepare invoices for different revenue sources, Early Head Start, Universal Prek, etc.
Support the Executive Director with the Child and Adult Care Food Program and Child Care Financial Assistance Program.
Manage the State of Vermont Treasurer’s Office Payment Portal
Maintain and track all cash flow, billing, prepaid, fixed assets, accrual, and debt accounts.
Analyze, maintain, and reconcile monthly accounts including; bank accounts, restricted accounts, profit and loss and balance sheets.
Analyze monthly trends and variances and prepare financial statements.
Maintain procedures for staff financial transactions.
Work with the Executive Director in the annual budget process.
Assist with annual financial audit readiness as well as Forms 990 and 5500 and workers comp audit
Prepare ad hoc reports and perform special projects as needed, including grant reporting.

Key HR Responsibilities

Process bi-weekly payroll.
Enter new employee profile into payroll database; update as needed
Coordinate employee benefits plan renewals
Benefit administration and maintenance
Maintain employee records and files
Follow all center policies and state regulations.
Integrity in dealing with confidential and sensitive information.

Additional Knowledge, Skills and Experience Required

3 – 5 years of financial experience.
Excellent skills in accounting software (QuickBooks) and Excel.
Strong orientation in funding models with multiple revenue streams.
Strong oral and written communication skills and effective technology skills.
Careful attention to detail; ability to track and rectify any discrepancies, however small.
Able to operate with minimal supervision, with initiative and discretion.
Must clear full background check.

Educational Requirements

Associate’s Degree in accounting/finance or related field.

Job Type: Part-time

Pay: $20.00 - $24.00 per hour

Expected hours: 20 – 25 per week

Benefits:

Dental insurance
Employee assistance program
Employee discount
Flexible schedule
Life insurance
Paid time off
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance

Schedule:

Monday to Friday
No nights
No weekends

Ability to Relocate:

Middlebury, VT 05753: Relocate before starting work (Required)

Work Location: In person

Otter Creek Child Center

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Finance and HR Administrator