General Position Description
Otter Creek Child Center seeks an efficient, experienced, part-time Finance and HR Administrator to oversee and execute all finance, accounting, and reporting activities of the organization, as well as to administer internal HR functions. The position works alongside the Executive Director in managing all financial functions of the center ensuring internal controls and safeguards. The Finance and HR Administrator tracks the expenditures, profit & loss, cash flow, and other financial activities and prepares periodic financial reports.
This position reports directly to the Executive Director.
Key Financial Responsibilities
- Compile, enter, review, and maintain financial information and verify its accuracy.
- Process tuition payments, resolve payment issues, collect late payments.
- Prepare invoices for different revenue sources, Early Head Start, Universal Prek, etc.
- Support the Executive Director with the Child and Adult Care Food Program and Child Care Financial Assistance Program.
- Manage the State of Vermont Treasurer’s Office Payment Portal
- Maintain and track all cash flow, billing, prepaid, fixed assets, accrual, and debt accounts.
- Analyze, maintain, and reconcile monthly accounts including; bank accounts, restricted accounts, profit and loss and balance sheets.
- Analyze monthly trends and variances and prepare financial statements.
- Maintain procedures for staff financial transactions.
- Work with the Executive Director in the annual budget process.
- Assist with annual financial audit readiness as well as Forms 990 and 5500 and workers comp audit
- Prepare ad hoc reports and perform special projects as needed, including grant reporting.
Key HR Responsibilities
- Process bi-weekly payroll.
- Enter new employee profile into payroll database; update as needed
- Coordinate employee benefits plan renewals
- Benefit administration and maintenance
- Maintain employee records and files
- Follow all center policies and state regulations.
- Integrity in dealing with confidential and sensitive information.
Additional Knowledge, Skills and Experience Required
- 3 – 5 years of financial experience.
- Excellent skills in accounting software (QuickBooks) and Excel.
- Strong orientation in funding models with multiple revenue streams.
- Strong oral and written communication skills and effective technology skills.
- Careful attention to detail; ability to track and rectify any discrepancies, however small.
- Able to operate with minimal supervision, with initiative and discretion.
- Must clear full background check.
Educational Requirements
- Associate’s Degree in accounting/finance or related field.
Job Type: Part-time
Pay: $20.00 - $24.00 per hour
Expected hours: 20 – 25 per week
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- Monday to Friday
- No nights
- No weekends
Ability to Relocate:
- Middlebury, VT 05753: Relocate before starting work (Required)
Work Location: In person